Meeting Planners RFP Input

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Please complete the form below so that we may get you the information you need regarding your group's event.
Contact Name
Title
Media Organization
Address
Address (cont'd)
City
State
ZIP/Postal Code
Telephone
Fax
Email
Confirm Email
Business Category
Contact Method
Event Name
Event Type
Event Description
Dates
Are dates flexible? Yes
No
Number of Sleeping Rooms Needed - please note, this is important for checking hotel availability
          Date
Single
Double
Suite
Day 1:
Day 2:
Day 3:
Day 4:
Day 5:
Meeting Space - specify need for meeting rooms, breakout rooms and exhibit space
Function
Name
Date/Time
# of Rooms
# of people
per room
Room Size
(sq. feet)
Setup
Food & Beverage
 
Needed
 Day & Details
Breakfast
Lunch
Breaks
Reception
Dinner
History & Future - Please outline the recent cities/sites you have used or are using
Year
City
HQ Hotel
# Rooms on
Peak Night
Total # of
Rooms